Two seasons of chaos. Two seasons to catch up.
HVAC doesn't spread itself evenly. The first cold snap fills the phone with no-heat calls, the first hot week does the same for air conditioning, and in between a replacement quote sits half-finished on the passenger seat. Book it, quote it, invoice it from the van.
The year in three phone calls
Furnace down, minus fourteen outside
Get it on today's board ahead of the tune-ups, send an arrival window so they are not sitting in coats guessing, and tap On my way when you leave.
AC not cooling, five calls before nine
The day gets rebuilt three times. Move jobs around, keep the crew's assignments straight, and let the customers know as it changes.
Furnace or heat pump replacement
The one that actually pays for the year. Itemise the equipment, the venting, the thermostat and the labour so the homeowner can compare it properly.
Replacement quotes with the detail people need
A furnace or heat pump replacement is a five-thousand-dollar decision made by someone who does not know what a modulating burner is. A single number invites them to shop it. Lines they can read — the unit and its efficiency, the venting, the thermostat, the labour — invite them to say yes.
Naming the exact model and efficiency on the quote also matters after the sale, because rebate and incentive programs generally want the equipment specifics and an itemised cost from the homeowner. Whatever program is running when you read this, a quote that already spells it out saves you a phone call later.
Sales tax comes from the province you set, so the HST line is right without checking.
Valid 30 days
| Supply & install 96% AFUE two-stage gas furnace, 60,000 BTU | $3,650.00 |
| Removal & disposal of existing furnace | $180.00 |
| New venting, gas connection & condensate drain | $540.00 |
| Programmable thermostat, supplied & installed | $215.00 |
| Labour — 6 hrs @ $115/hr | $690.00 |
| Subtotal | $5,275.00 |
| HST (13%) | $685.75 |
| Total | $5,960.75 |
An illustration of a TradePilot quote, not a real customer. Ontario HST shown at 13% — TradePilot applies the rate for the province you set.
A board you can rebuild at 7am
In the busy weeks the schedule is a live document. Somebody's furnace failed overnight, somebody else can wait until Thursday, and a two-hour install just turned into four. Drag it around, reassign it, and the people affected get told.
Assign work across the crew at no extra cost — the price is the same whether it is you and a van or four techs and a dispatcher who used to be you.
Built for Canadian HVAC shops
Gas work in Ontario runs on TSSA certification — G3 supervised, G2 unsupervised up to 400,000 BTUH, which covers essentially all residential and light commercial equipment, and G1 above that. You have done that work. The invoice that follows the job should look like it came from the same business.
One gap worth knowing: repeating jobs aren't built yet, so maintenance-plan visits are booked as you go rather than generated. If recurring service agreements are the backbone of your business, that matters.
Questions HVAC contractors ask
Can I quote equipment and labour as separate lines?
Does it handle maintenance plans?
Can I reschedule quickly when a no-heat call comes in?
Does it work out HST?
Can customers pay by e-Transfer?
Do extra techs cost more?
Try it before the next cold snap.
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